About Us

East Grampians Health Service is based in Ararat and Willaura (Regional Victoria) and takes its name from the magnificent mountain range that provides a backdrop to both townships.  We are committed to providing quality care and services that meet the needs of the community, whilst continuously striving for improvement and aiming to lead the way in provision of health related services:

(DEPARTMENT OVERVIEW)

What We Offer

• Regional Lifestyle – explore our region
• A variety of employee benefits
• Ongoing professional development and career opportunities

About The Role

The Office Coordinator will perform duties of a clerical nature to assist in the efficient functioning of Acute Services including liaising with patients, visitors and medical staff.  Duties involved in this position are general administrative tasks including but not exclusive to:

• Collation of any documentation to reflect change in roster including medical certificates and study information and forwarding to Payroll Dept in a timely manner
• Ensure documentation meets legal, professional and organisational standards
• Maintain strict confidentiality with reference to all matters
• Maintain accurate and timely documentation
• Collect and collate accurate data and statistics as required
• Maintain and increase expertise, skills, knowledge and competencies required to fulfil requirements of the position
• Provide assistance and support to ward clerks in the inpatient unit as required
• Update and enter information into RosterOn on a daily basis to meet Day Lock requirements
• Collation of any documentation to reflect change in roster including medical certificates and study information and forwarding to Payroll Dept in a timely manner
• Ensure documentation meets legal, professional and organisational standards
• Maintain strict confidentiality with reference to all matters
• Maintain accurate and timely documentation
• Collect and collate accurate data and statistics as required
• Maintain and increase expertise, skills, knowledge and competencies required to fulfil requirements of the position
• Provide assistance and support to ward clerks in the inpatient unit as required

About You

• Knowledge and understanding of Acute Services including Inpatient Unit, Oncology, Midwifery and Urgent Care Centre
• Excellent communication, organisational and time management skills
• Ability to set priorities, work under pressure and complete tasks within specified time frames
• Profound knowledge of RosterOn
• Problem Solving Skills
• Able to liaise across all areas of EGHS and relate Positively to a wide range of people
• Proficient in the use of a range of computer software programs including Microsoft Office and Adobe at the level required to fulfil this position

Appointment is subject to immunisation clearance and current and satisfactory Employment Checks (Police and Working With Children Checks and NDIS Worker Screening Check).

East Grampians Health Service is an equal opportunity employer.

For more information please contact Kate Pitcher, Inpatient Unit and Oncology Manager on 03 5352 9415.

Please ensure you address the selection criteria, attach an up to date resume including two business referees by close of business 31st August 2025.